1. Train employees in security principles. Establish basic security practices and policies for employees, such as requiring strong passwords, and Internet use guidelines that detail penalties for violating company cybersecurity policies.
2.Keep clean machines: having the latest security software, web browser, and operating system are the best defenses against viruses, malware, and other online threats. Set antivirus software to run a scan after each update. VIPRE seems to be the best rated antivirus software year after year ( VIPRE Coupons are available at PowerCoupons.com). Install other key software updates as soon as they are available.
3. A firewall is a set of related programs that prevent outsiders from accessing data on a private network. and block ports. Make sure the operating system’s firewall is enabled or install free firewall software available online.
4. Mobile devices can create significant security and management challenges, especially if they hold confidential information or can access the corporate network. Require users to password protect their devices, encrypt their data, and install security apps to prevent criminals from stealing information while the phone is on public networks.
5. Make offsite backup copies of important business data and information. Critical data includes word processing documents, electronic spreadsheets, databases, financial files, human resources files, and accounts receivable/payable files.
6. Control physical access to your computers and create user accounts for each employee. Laptops can be particularly easy targets for theft or can be lost, so lock them up when unattended.
7. If you have a Wi-Fi network for your workplace, make sure it is secure, encrypted, and hidden. To hide your Wi-Fi network, set up your wireless access point or router so it does not broadcast the network name, known as the Service Set Identifier (SSID). Password protect access to the router.
. 8. Work with banks or processors to ensure the most trusted and validated tools and anti-fraud services are being used. You may also have additional security obligations pursuant to agreements with your bank or processor.
9. Do not provide any one employee with access to all data systems. Employees should only be given access to the specific data systems that they need for their jobs, and should not be able to install any software without permission.
10. Passwords and authentication. Require employees to use unique passwords and change passwords every three months.